Career Opportunities

Job Title:                                  Events Coordinator
Department:                            Marketing
Reports to:                               Events Manager
FLSA & Employment Status: Contractor / Consultant / Seasonal (Part-time)
Position duration:                   March 2025 – June 2025
Location:                                  Hybrid (Newark, NJ and Work from Home)

Choose New Jersey is seeking a skilled and detail-oriented Events Coordinator to assist our Events Manager in planning and executing a wide range of impactful events. From high-profile international economic missions and trade shows to stakeholder meetings and familiarization tours, this role offers an exciting opportunity to support economic growth in New Jersey.

Responsibilities:

• Coordinate the administrative aspects of Choose New Jersey events, including timelines, briefing documents, logistics, reservations, expense tracking, and invoice management.
• Maintain and update documentation for all events attended by Choose New Jersey and our international offices.
• Serve as a secondary contact to facilitate clear communication with government agencies, vendors, sponsors, collaborators, and delegation participants as needed.
• Manage event timelines and ensure timely event preparation, including developing and monitoring event budgets.
• Facilitate post-event evaluation and budget close-out procedures.
• Manage inventory and organization of event supplies, ensuring accurate stock levels, organized storage, and regular audits.

Skills:

• Proven ability to prioritize tasks and manage multiple projects at once.
• Strong verbal and written communication skills.
• Excellent organizational skills with a focus on detail.
• Works well independently and collaboratively in teams.
• Ability to work well under pressure to meet deadlines.
• Maintains strict confidentiality.
• Experience developing and monitoring budgets.
• Experience in vendor management.
• Proficiency with Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel.
• Project Management software experience (Asana or Monday.com) is a plus.
• Experience with online ticketing platforms such as Eventbrite is a plus.

Experience:

• Minimum of 3 years of event planning and project management experience is required.
• International event planning experience is preferred.
• A bachelor’s degree in business administration or a related field is preferred.

Additional information:

• This position could require travel. A valid driver’s license, access to an automobile, and passport are required.
• Authorization to work in the United States is a precondition of employment.
• Physical requirements of this position include sitting at a desk over 90% of the time. Breaks to stand and stretch can be taken as needed. When traveling, the employee may be on flights that require sitting continuously in confined spaces. Choose New Jersey will explore and provide reasonable accommodations to assist any qualified individual with a disability in performing the essential functions of his/her job. Please speak with the President or CAO should you require an accommodation or have any questions.
• Three references may be required.
• This is a short-term, seasonal, contract position. We welcome consultants, contractors, or those seeking a short-term, seasonal engagement with Choose New Jersey to apply.
• The work schedule is expected to be a minimum of 20 hours per week and up to 40 hours per week, depending on the event schedule. The employee will be given advance notice of expected schedule changes.
• Proof of business insurance may be required.

Compensation:

Choose New Jersey will offer the successful candidate a competitive wage aligned to their education, years of experience, and skill set. As this is a contract and/or seasonal hire, the per-hour rate for the successful candidate is $21 – $28. Our expectation is that this consultant will conduct themselves as an independent contractor and invoice Choose New Jersey for their time each week.

About Choose New Jersey:

Choose New Jersey is the state’s leading non-profit business attraction organization. We harness the collective power of New Jersey’s business, government, labor, and academic sectors to expand New Jersey’s economy. We work globally, using our marketing expertise, concierge business development services, deep knowledge of the state, and convening power in collaboration with state government to empower businesses, entrepreneurs, leaders, and innovators to make New Jersey their home.

Choose New Jersey is an Equal Opportunity Employer. All applicants are considered for employment without regard to actual or perceived race, religion, creed, national origin, citizenship, ancestry, sex, gender (including gender nonconformity and status as a transgender individual), sexual orientation, age, physical or mental disability, healthy history and/or current health, atypical hereditary cellular or blood trait (AHCBT), genetic information, past, current, or prospective service in the uniformed services, familial status, marital, civil union or domestic partnership status, gender identity or expression, pregnancy, breastfeeding, hair type, texture, and protected styles or any other classification protected by federal, state or local law. It is Choose New Jersey’s intent that its employment and personnel policies and practices conform to all applicable federal, state, and local laws and regulations regarding non-discrimination and affirmative action.